A Complete Wedding Checklist
Ronald Ponkey Photography * www.ronaldponkeyphotography.net
Congratulations on your engagement!! Its time to start planning for your perfect wedding. Planning a wedding is super exciting but can get a little hectic sometimes. So to help you there, we have compiled a detailed wedding checklist for you to get going & plan your big day without any worries.
We all have envisioned our perfect wedding day for years.
And now when you are engaged.. its time to shape those ideas and plan you perfect wedding day.
Planning a wedding is so much fun & excitement but sometimes it might get a little rough with so many arrangements to be made.. But if you strategize the entire plan well in advance everything will fall in place to create the perfect magic on your big day.
10-12 Months Before The Wedding
▢ Figure the contributions and create a budget for your wedding.
▢ Select your wedding date. Availability of venues & your special guests play a very important role.
▢ Decide your wedding style and colors.
▢ Book your wedding venue, ceremony location & rehearsal time well in advance.
▢ Choose your wedding rings.
▢ Start preparing your guest list.
▢ If you wish, you can also choose to hire a wedding planner.
▢ Book officiant.
▢ If you are planning to opt some fitness routine, START!
6-9 Months Before The Wedding
▢ Select & order your wedding gown
▢ Decide your wedding team- Maid of Honor / Best Man, Bridesmaids / Groomsmen, Flower Girl and Ring Bearer.
▢ Start planning your honeymoon
▢ Finalize your guest list
▢ Send out Save-The-Date Invitations
▢ Reserve guest accommodations
▢ Register for gifts
▢ Finalize your menu
▢ Book your photographer, videographer and wedding band or DJ.
▢ Depending on your venue, if you might need to rent stuffs like table – chairs, linens etc. Get in touch with rental companies to finalize the designs & quantities.
4-5 Months Before The Wedding
▢ Make bookings for your honeymoon
▢ Reserve your caterer
▢ Schedule cake tastings and choose your wedding cake.
▢ Choose bouquets and flowers for your venue. Book your florist.
▢ Order bridesmaids / Groomsmen dresses
▢ Finalize & order wedding invitations
▢ Select the reader for your ceremony
2-3 Months Before The Wedding
▢ Write your vows
▢ Apply for marriage license
▢ Send out wedding invitations
▢ Book make-up artist & hair stylist. Do the trials.
▢ Decide on “Something Old, New, Borrowed, Blue”
▢ Finalize & order accessories including veils & shoes.
▢ Purchase your lingerie / undergarments
▢ Hire your Limousine or any other transport required for the wedding day
▢ Rent the formal wear
▢ Purchase gifts for parents and attendants.
▢ Buy toasting flutes, serving pieces, guestbook, flower basket and ring bearer pillow.
3-4 Weeks Before The Wedding
▢ Have trial & get done the final fittings your wedding gown / Tux.
▢ Get in touch with all your bridesmaids / Groomsmen & make sure their dresses are ready for the wedding day
▢ If planning for welcome baskets, order them.
▢ Review the RSVPs. Follow up with the guests who haven’t replied yet. Call for final confirmations.
▢ Pack for your honeymoon and confirm your bookings.
1-2 Weeks Before The Wedding
▢ Give the final list of songs to the DJ or band. Do communicate to them if there are some further instructions or requests for the wedding day.
▢ Deliver the list of must-have shots / videos to the photographer & videographer.
▢ Give the final guest count to your caterer.
▢ Finalize the reception seating chart.
▢ Both bride & groom should get their haircuts.
▢ Print table cards & get the other stationary ready.
▢ Deliver your marriage license to the officiant.
2-3 Days Before The Wedding
▢ Have a blast at your bachelor/ette party.
▢ If needed get your wedding gown & tux ironed & steamed.
▢ Run final checks with the vendors regarding the wedding arrangements.
▢ Deliver table cards, place cards, cameras and other stuffs, needed for setting the table, to the site manager.
▢ If you have booked transport for some guests, provide their names & arrival timings to the transport agency
▢ Request & finalize someone to help with returning the rentals, tuxes etc.
▢ Write cheques or prepare payment envelops required for the wedding day.
The Day Before The Wedding
▢ Rehearse ceremony with your family, close friends and your officiant.
▢ Enjoy your rehearsal dinner.
▢ Make sure you have a handy list & contact details of all your vendors. Give a copy to your best man / maid of honor for any follow ups.
▢ Get the welcome baskets delivered to the hotel.
▢ Take a good night sleep for the big day.
The Wedding Day
▢ Have a good breakfast.
▢ Assign a family or friend as a point of contact for photographer or videographer to understand who’s who.
▢ Give wedding rings and officiant fee to best man.
▢ Give wedding bands to best man & maid of honor.
▢ Handover presents to parents and attendants.
ITS YOUR BIG DAY.. RELAX & HAVE A LOT OF FUN
Post Wedding Day
▢ Make a list of the gifts you have received and by whom.
▢ Write & send thank you notes to these guests.
▢ Return the rentals with the help of person you chose in advance.
▢ Get your wedding dress cleaned
▢ Meet photographers & videographers to finalize the photos for album & videos
All the best to the love birds out there for a magical wedding.
Do let us know if we have missed out on anything!